Legislative Services

The primary function of the Legislative Services Department is to support the legislative matters and decisions of Council.  This includes the following:

•  prepare and distribute Council meeting agendas;
• record and preserve minutes of Council meetings;
•  prepare, maintain and preserve all City bylaws and make copies available to the public;
•  administer oaths, take and receive affidavits and affirmations required to be taken under oath;
•  maintain custody of the City Seal; and,
•  signing authority for contracts and agreements.
• Other responsibilities of this department include:
• Preparation for local government and School Trustee elections;
• Freedom of Information requests;
• Records Management;
• Bylaw Adjudication; and,
• Central Registration.

Freedom of Information and Protection of Privacy Act of BC

The provisions of the Act is administered by the Legislative Services Department. 

BC’s Freedom of Information and Protection of Privacy Act was established to make public bodies more accountable and transparent to the public and to protect personal privacy.

Any persons who makes a request has a right of access to any 'record' (with certain exceptions) in the custody or under the control of a public body. This includes records containing your own personal information. If you are requesting personal information on behalf of another person, you are required to obtain their consent and provide us with their signed consent with your Freedom of Information  (FOI) request.

All Freedom of Information requests are to be accompanied with a $10.00 non-refundable application fee. This fee is required prior to the processing of any request. 

To submit an FOI request please send your request to [email protected]. 

Freedom of Information Request Form

Consent to Disclose Personal Information form

ROUTINE RELEASE REQUESTS VS FREEDOM OF INFORMATION REQUESTS

An applicant may start by making an informal request for routinely releasable information. To do this, please contact the relevant department directly that may have the information you seek.

If there are no exceptions to disclosure, the records and information may be released as a routine request for information. Information provided through routine channels includes answers to general questions related to departmental and governmental operations.

Examples of routinely released information are usually found on our website, such as:

• Approved Guidelines
• Annual Reports
• Agendas and Minutes
• Brochures
• Budgets
• Building Plans (with exceptions)
• Official City of Chilliwack Bylaws
• Issued Licenses (not including personal information)
• Issued Permits (not including personal information)
• Maps
• Official Community Plans
• Request for Proposals (RFPs) and Tenders
• Routine Inspection Reports
• Water Quality Test Reports
• Zoning

CLICK HERE for a more comprehensive list of records and to see if they are routinely released records or if they require an FOI request. 

Also, check out here for our current and past permit and building applications.