Delegations - Appearing Before Mayor and Council
What is a Delegation?
A delegation is the official term for an individual or group who wishes to present to the Mayor and Council at a Council meeting about a topic within the jurisdiction of the City.
Request to Appear as a Delegation
If a delegation wishes to appear at a Council meeting, a written request must be submitted to the Corporate Officer.
When sending a delegation request, please include the name(s) of those who wish to speak and the subject matter intended to be discussed.
To submit your request, please contact the Corporate Officer at [email protected] or 604.793.2986, or by mail to:
Legislative Services Department
City of Chilliwack
8550 Young Road
Chilliwack, BC V2P 8A4
- Delegations will be allotted 10 minutes to present.
- A maximum of two delegations may appear at each Council meeting. If there are more than two delegation requests for the same date, priority will be given to a delegation that has not previously appeared before Council.
- If your request to appear as a delegation is approved, all presentation materials (including video, photos, PowerPoint presentations) must be submitted to the Corporate Officer by 4:30 pm on the Friday prior to the Council meeting at which you are scheduled to appear.
- All Council meetings are broadcast live on our website and recorded as official public record. By appearing as a delegation, you are agreeing to your name(s) and presentation becoming a part of the public record.
Please note that not all delegation requests are approved. Below is a list of subject matter that will not be approved:
- Any topic that is confidential and must be dealt with in a Closed Meeting as per the Community Charter.
- Any matter for which a Public Hearing or Public Information Meeting has been scheduled or has taken place.
- Matters that are beyond the jurisdiction of Council.
- Election campaigning. The City of Chilliwack must be seen as neutral in administering the Local Government Election. Therefore, no delegations to Council related to election campaigning can be permitted.
- Matters that are contrary to a City policy or legislative requirement. These topics may be addressed to the Mayor and Council in writing for a response.
- Matters for which another process is already in place (such as submitting a request under the Freedom of Information and Protection of Privacy Act).